If you searched "SIWES Form 8", you want to know what the form is, who fills which part, and what happens if it goes wrong. ITF Form 8 is the end-of-programme report sheet for SIWES. You, your employer and your institution each complete a section, and the finished sheet goes to the Industrial Training Fund (ITF) through your institution. Here is what the official guidelines say, and what they leave to your school.
Form 8 and the written report do different jobs. UniDraft helps organise your confirmed placement activities and instructions into an editable SIWES report. Start your written SIWES document using the report workflow, while the authorised people complete the official form. It does not issue, fill or sign Form 8 for you.
The short answer
- What it is: ITF Form 8 is the End-of-Programme Report Sheet for the Students Industrial Work Experience Scheme. ITF's guidelines describe its completion as evidence of the student's participation and supervision in the programme.
- Who completes it: students, employers and institutions, each for their own part.
- Where it goes: to ITF Headquarters through the ITF Area Offices. Your institution is responsible for submitting the completed sheets.
- What it is not: it is not your logbook, and it is not your SIWES report. It is also different from the SCAF, the form you complete when your attachment starts.
- What UniDraft does: UniDraft does not fill, generate or sign Form 8. It helps with the written report that comes after.
What SIWES Form 8 actually is
The ITF's SIWES guidelines list the forms in the scheme. Under "SIWES Forms", the SCAF is the form completed at the start of attachment. ITF Form 8 is described as "the End-of-Programme Report Sheet to be completed by Students, Employers and Institutions" before the forms are sent to ITF Headquarters through the Area Offices (see the ITF SIWES guidelines).
Read that description twice, because it answers most of the confusion online. Form 8 is a report sheet, not a diary and not an essay. It closes out your placement on paper. It confirms that you took part and that someone from your institution supervised you.
It also matters to more people than you. The same guidelines say ITF vets, processes and verifies students' logbooks and Form 8, and that the supervisory allowance paid to an institution is computed from the number of completed Form 8s its students submit. So your institution has its own reasons to chase you for a properly completed sheet.
How SIWES is organised around it
SIWES was initiated by ITF. The guidelines name three supervisory agencies that ITF works through: the National Universities Commission (NUC) for universities, the National Board for Technical Education (NBTE) for polytechnics and monotechnics, and the National Commission for Colleges of Education (NCCE) for colleges of education. Institutions send master lists and placement lists to ITF through these agencies. Form 8 travels a different route. The guidelines put the duty of submitting completed Form 8s to the nearest ITF Area Office on the institution.
The length of funded attachment also depends on where you study. The guidelines give six months for universities (at the end of 200, 300 or 400 Level), four months for polytechnics and colleges of technology (after the first year of the two-year ND), and four months for colleges of education (after the second year of the NCE). Your school may schedule it differently, so treat your SIWES unit's calendar as the one that applies to you. What is SIWES covers the scheme in full.
Who fills which part
The guidelines tell you who takes part, not the layout of the printed sheet. So use this as the general picture, and follow the labels on the sheet your SIWES unit gives you. Many circulating copies split it into Parts A, B and C, but that labelling comes from the sheet itself, and it can differ between printings.
| Party | What they typically complete | Where the guidelines mention it |
|---|---|---|
| You (student) | Your name, matric number, course, level, institution, the company, the period of attachment, and a summary of the training you received | Students "record all training activities" in the logbook and "complete ITF Form-8 to ensure proper assessment" |
| Employer / industry-based supervisor | Confirmation of your attachment and their assessment of your performance, usually with a signature and the company stamp | Employers take part in assessment "by completing the necessary instrument Form 8, Students logbook etc." |
| Institution (supervisor or SIWES coordinator) | Confirmation that supervision took place, and the institution's endorsement | Institutions supervise students at their places of attachment, and submit completed Form 8s to the nearest Area Office |
Two points on that table are my reading rather than quoted text. First, "signature and stamp" requirements need checking on the actual issued sheet; the general guidelines do not settle the layout, so check what your sheet asks for. Second, the exact wording of each section is set by ITF's printed form. Never fill a section from a website's description of it. Fill the sheet you hold.
Your section: get it right first time
Your part is the one you fully control, so it is the one that should never be wrong.
- Copy your name and matric number exactly as your school has them on its records. Mismatches between the sheet and the institution's master list are easy to avoid.
- Write the placement's full name and address, and the department or unit you worked in.
- State the start and end dates exactly as they appear in your logbook.
- Summarise the training in a few specific lines. "Configured and tested a wireless access point" says more than "learnt about networking".
The employer section: plan it before your last week
Your industry-based supervisor is busy, and the employer section needs their time. Leaving an endorsement until after departure can make it harder to contact the right person. Raise it two or three weeks before you finish, give them the blank sheet, and tell them the date your school needs it back. If your company has an HR or training officer who handles stamps, ask who that is on day one.
The institution section: it is not automatic
Your institution's supervisor or SIWES coordinator completes their own section, and they need to know the placement happened. If supervisors visited you, keep a note of when. The guidelines expect professional staff of ITF and your institution's supervisors to visit students at least twice during attachment. If nobody visited you, tell your coordinator early, because it changes what they can honestly confirm.
How Form 8 differs from your logbook and your report
Students mix up three separate SIWES documents. They have different authors, different timing and different readers.
| Logbook | ITF Form 8 | SIWES report | |
|---|---|---|---|
| Purpose | Daily or weekly record of what you did | End-of-programme sheet confirming participation and supervision | Your written account of the placement for your department |
| Filled | Throughout the placement | Once, at the end | After the placement, following your department's deadline |
| Written by | You, then signed by supervisors | You, your employer and your institution | You |
| Read by | Industry supervisor, institution supervisor, ITF staff on visits | Your SIWES unit, the ITF Area Office and ITF | Your supervisor and your department |
The guidelines also say logbooks issued to students must be examined, vetted and signed by the institution's and industry-based supervisors, and by ITF staff during supervision. That is why a vague logbook is a problem even when Form 8 is complete.
If you still need to see what a good entry looks like, how to fill your SIWES logbook has worked examples by department.
Where the SCAF fits
The SCAF is the form you complete at the start, and it is endorsed by your employer and forwarded to ITF. It confirms that you have begun attachment. Form 8 records the end-of-programme information and assessment; submitting a sheet alone does not establish that every completion requirement was met. If someone asks you for "the form" without a number, find out which one they mean. There is a separate explainer on the SCAF form if you have not seen one yet.
The SIWES timeline, and where Form 8 lands
- Before attachment: your institution registers you, collects your matric number, phone number and bank details, and you attend orientation. Your school then sends master and placement lists to ITF through its supervisory agency. If you still have no placement, read how to find a SIWES placement.
- Attachment starts: you complete the SCAF and get your employer to endorse it.
- During attachment: you record activities in your logbook, and supervisors sign it. Institution supervisors and ITF staff are expected to visit.
- End of attachment: you, your employer and your institution each fill in your sheet.
- After: your institution submits completed Form 8s to the nearest ITF Area Office, and you write your SIWES report for your department.
The guidelines add that students' allowances are paid electronically into their accounts. If your allowance is delayed, do not assume the reason is Form 8, and ask your SIWES unit what they are waiting on. Only your institution can see its own submission status.
Does Form 8 affect your grade?
The honest answer is that ITF's document tells you what Form 8 is for, not how many marks it carries. It calls the sheet evidence of participation and supervision, and says students complete it so that they are properly assessed. Your grade is set by your department. Commonly, the mark comes from a mixture of your logbook, the employer's assessment, supervisor visits, your written report and possibly an oral review. The mix and the weights differ between schools.
So do not trust an online table that claims Form 8 is worth a fixed percentage. Ask your SIWES coordinator for your department's scheme of marking. The pieces that usually make up the score are broken down in how SIWES is graded.
Whether that score then reaches your cumulative average is a separate question, answered in does SIWES affect your CGPA.
Common mistakes, and how they get flagged
| Mistake | How it shows up | What to do |
|---|---|---|
| Employer section left blank or unstamped | Sheet returned by your SIWES unit, or held up | Ask for it two to three weeks before you finish, and check it is complete before you leave |
| Dates that disagree with the logbook | Coordinator or reviewer spots the mismatch | Copy start and end dates from the logbook, and correct whichever one is wrong before submitting |
| Vague training summary | Weak assessment, awkward questions at an oral review | Use specific tasks, tools and departments |
| Submitting Form 8 instead of the report, or the reverse | Your department says the report is missing | Treat them as separate deadlines on separate lists |
| Filling a form downloaded from a website | Sheet rejected as not the issued version | Collect it from your SIWES unit |
| Missing the school's internal deadline | Delay in clearance | Ask for the deadline in writing or on the notice board |
The last point is worth stating carefully. ITF's guidelines set deadlines for master lists and placement lists, but they do not give a student-level Form 8 deadline. Your institution sets that, so the date on your school's notice is the date that matters.
Before you hand it in: a checklist
- The sheet came from your SIWES unit, not from a random download.
- Your name and matric number match your school's records.
- Dates match your logbook, including the start and end dates.
- Your training summary lists specific tasks, tools and units.
- The employer section is complete, signed and stamped as your sheet requires.
- Your institution's section has been handled by the right person.
- You have a photocopy or clear scan for your own records.
- You know the internal deadline and who receives the sheet.
If something goes wrong
Your supervisor has left or will not sign. Tell your SIWES coordinator straight away. Give them the company's contact details and your logbook. Ask which replacement evidence or authorised endorsement route your institution accepts.
You changed placement mid-programme. The guidelines say students should avoid changing places of attachment, except in special circumstances approved by the institution's supervisor, the employer or ITF. If you did change, ask your coordinator how the sheet should record both placements.
You lost the sheet. Go to the SIWES unit and ask for a replacement. Do not photocopy a friend's completed one.
Your SIWES report has questions the sheet cannot answer. That is normal. Form 8 is a summary. Your report is the place to explain the work in depth, and how to defend your SIWES report covers the oral review some departments hold afterwards.
Where UniDraft fits in
UniDraft does not fill, generate or sign Form 8 or logbook signatures. It is an official ITF document that you, your employer and your institution complete, and no tool can substitute for those people. UniDraft also does not find placements.
Check the current price and included correction allowance in the document workflow before payment.
For how the correction rounds work in practice, see managing IT report corrections.
Sources
- ITF SIWES guidelines (PDF), Industrial Training Fund: roles of ITF, supervisory agencies, institutions, employers and students; the SIWES forms; duration of attachment; logbook vetting; supervisory allowance based on completed Form 8.
- SIWES portal, Industrial Training Fund: ITF's official SIWES portal, for the scheme's stated purpose and current arrangements.
